Privacy Policy

Privacy Policy – Roundtable Recruitment


Roundtable Recruitment (“the Company,” “we,” “our,” or “us”) includes:

  • Round Table Recruitment Pty Ltd– a business and technology consultancy.


We were founded with a simple mission: to connect people and technology solutions to accelerate business transformation.

Because your personal information is central to our relationship, we value your trust and take privacy and data protection seriously. This policy explains how we collect, use, store, and protect your personal information, and how you can access or update

it.


We may update this Privacy Policy from time to time. The latest version will always be available on our website. Your information will be handled according to the most current version.


1. What Information We Collect


1.1 Candidates

Under the Privacy Act 1988 (Cth), “personal information” is any information or opinion about an identified person or a person who can reasonably be identified, regardless of whether it is true or recorded in material form.


We may collect the following types of personal information:

  • Name, date and place of birth, and contact details.
  • Qualifications, education history, training, and internships.
  • Identity and work rights documentation.
  • Referee feedback (only from people you have referred us to).
  • Right-to-work checks (including with children, where required).
  • Test or assessment results from recruitment processes.
  • Tax file number, bank account, and superannuation details (for payroll purposes).
  • Driver’s licence and any job-related licences or certifications.
  • Other information relevant to providing recruitment services.


Sensitive Information – Includes health information and criminal history. We only collect this with your consent or where legally permitted.


2. How We Collect Your Information


We may collect personal information when you:

  • Create an account on our website.
  • Apply directly for a role, submit your CV, attend interviews, or communicate with us.
  • Apply via third-party job boards or recruitment platforms.
  • Provide referee details or receive performance feedback.
  • Complete client or internal tests, inductions, or background checks.
  • Are involved in workplace complaints or incidents as an on-hire contractor.


We may also collect information from:

  • Insurers, professional bodies, employers, or publicly available sources.
  • Social media platforms (e.g., LinkedIn, Twitter, TikTok, Facebook) for assessing professional skills and cultural fit.


3. Why We Use Your Information


We use your personal information to:

  • Connect you with potential employment opportunities.
  • Meet legal, policy, or compliance obligations.
  • Conduct performance reviews and skills assessments.
  • Manage workplace health, safety, and rehabilitation processes.
  • Handle complaints, investigations, or insurance claims.
  • Promote opportunities, products, and training relevant to your career.
  • Carry out internal recruitment.


You can opt out of direct marketing at any time.


4. Who We Share Your Information With


Your personal information may be shared with:

  • Clients (potential or actual employers).
  • Referees you nominate.
  • Staff within Roundtable Recruitment.
  • Insurers, workers’ compensation bodies, or legal advisors.
  • Contractors and suppliers assisting in service delivery.
  • Third parties you authorise or as required by law.


5. Clients & Referees


  • Clients – We collect contact details, job descriptions, organisational needs, and records of interactions to deliver tailored recruitment solutions.
  • Referees – We collect your contact details and professional opinions about a candidate’s work suitability, along with any supporting facts.


6. Website & Online Users


When you visit our websites, apps, or social pages, we may collect:

  • Device and browser information (e.g., IP address, browser type).
  • Site usage details (via cookies, analytics, and logs).
  • Registration form details or enquiries you send us.


We use cookies to remember preferences and improve site functionality. Linked third-party websites have their own privacy policies, which we do not control.


7. Overseas Disclosure


We do not disclose personal information to overseas recipients.


8. Marketing Communications


We may contact you about services, roles, and training via email, SMS, phone, or post. You can opt out at any time using the unsubscribe function or by contacting us directly.


9. How We Protect Your Information


We use secure systems, encryption, and strict access controls to protect your personal information from loss, misuse, or unauthorised access. Information is stored electronically, either by us or by trusted cloud service providers.


10. Access & Corrections

You can request access to, or correction of, your personal information at any time by contacting us. We may need proof of identity and specific details of your request.


Requests will generally be answered within 30 days. If we cannot grant access (e.g. to protect someone else’s privacy), we will provide reasons and explain your options for complaint.


11. Complaints

If you have a privacy concern, please contact us in writing. We will handle complaints promptly and confidentially.


If you are not satisfied with our response, you can contact the Office of the Australian Information Commissioner (OAIC)


Contact

Email: us@roundtablerecruitment.com

Address: Suite 405 Level 4, 74 Pitt Street SYDNEY NSW 2000.